Regular Meeting Minutes – Thursday – March 24, 2022

by | Mar 25, 2022 | Regular Meeting Minutes

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PINE-STRAWBERRY WATER IMPROVEMENT DISTRICT

Regular Meeting

Thursday March 24, 2022, at 4:00 p.m.

PSWID Administrative Office

6306 W Hardscrabble Rd.

Pine, AZ 85544

  • CALL TO ORDER
    • Raymond Headings called the meeting to order at 4:00 p.m.
  • PLEDGE OF ALLEGIANCE
    • Conducted by Raymond Headings
  • PRAYER
    • Offered by Raymond Headings
  • ROLL CALL OF BOARD MEMBERS
    • Conducted by Raymond Headings:
      • Board members present:
        • Raymond Headings,
        • Cory Ellsworth,
        • Tammy Albright,
        • George Gorkowski,
        • Tom Reski,
        • Roger Childers, and
        • Larry Bagshaw.
      • A quorum was present.
      • David Dickinson, the General Manager, and Sharon Hillman, the Finance Manager, and Paul Hendricks, EUSI were also present.
      • Riley Snow, the district’s attorney was present via Go to Meeting.
  • CALL FOR MOTION TO APPROVE MINUTES OF THE FOLLOWING MEETING(S):
    • Cory Ellsworth moved that the minutes be approved.
    • Tammy Albright seconded the motion.
    • The motion carried unanimously.
  • REPORTS TO THE BOARD
    • WIFA/EUSI Program Manager’s Report and General Manager’s Report – As posted to the website.
    • Finance Manager’s Report – As posted to the website.
    • Treasurer’s report – As posted to the website.
    • Secretary’s report – As posted to the website.
    • District Attorney’s Report –De-annexation requests must have a public notice posted in the newspaper and in other places. The requestor does not think the property owners want to pursue the de-annexation currently.
    • Chairman’s report – As posted to the website
  • CALL TO THE PUBLIC
    • None.
  • OLD BUSINESS
    • DISCUSS AND TAKE POSSIBLE ACTION REGARDING THE ORDER FOR DENIAL OF THE REQUEST FOR DEANNEXATION.
      • David Dickinson/Riley Snow.
        • Riley as reported in his earlier report said that we do not need to follow through with this as the owners no longer want to pursue it.
        • Larry Bagshaw moved to table this item indefinitely.
        • George Gorkowski seconded the motion.
        • The motion carried unanimously.
    • DISCUSS AND TAKE POSSIBLE ACTION REGARDING APPROVING THE RCAC WATER RATE STUDY FINAL REPORT AND CHANGING THE RATE INCREASE OPTION FOR FY 2022-2023.
      • Sharon Hillman.
        • The final report is the same as the draft that was approved at the March 3, 2022 meeting. Sharon had realized that the option 3 that was selected at that meeting did not charge extra for the commercial meters that were 1 inch in size and under. This means the base rate would be the same for both the residential and commercial customers. The commercial customers with 5/8-inch meters would be paying less than they are currently.
        • The board members looked over the information on the study and agreed that the commercial customers should be paying a higher base rate.
        • It was also noted that commercial customers with 2-inch meters would not have as large of a rate increase as with option 3.
        • The residential customers with 1-inch meters would also not have as large of a rate increase as with option 3.
        • Tammy Albright moved that the district adopt Option 2 instead of Option 3 effective July 1, 2022.
        • Larry Bagshaw seconded the motion.
        • The motion carried unanimously.
  • NEW BUSINESS
    • DISCUSS AND TAKE POSSIBLE ACTION REGARDING A LETTER OF UNDERSTANDING WITH THE PINE/STRAWBERRY FIRE DEPARTMENT.
      • David Dickinson.
        • The Pine Strawberry Fire Department would like a letter of understanding with PSWID as they would like to be involved in in project planning and help secure funding for fire hydrants as we replace water lines.
        • George Gorkowski moved that this item be tabled until the April meeting.
        • Roger Childers seconded the motion.
        • The motion carried unanimously.
    • DISCUSS AND TAKE POSSIBLE ACTION REGARDING THE ENGINEERING PROPOSAL FOR THE PORTALS 1, 2, & 3 WATER LINE REPLACEMENT.
      • Sharon Hillman.
        • Sunrise Engineering submitted the lowest proposal for the project and it is recommended that the board approve their contract in the amount of $763,250.
        • Larry Bagshaw moved that the board approve the Sunrise Engineering contract for submission to USDA for approval.
        • Cory Ellsworth seconded the motion.
        • The motion carried unanimously.
    • DISCUSS AND TAKE POSSIBLE ACTION REGARDING ISSUING A NOTICE AND CALL FOR ELECTION.
      • Sharon Hillman/ Larry Bagshaw.
        • We have three terms expiring at the end of this year. We need to let the property owners know that there will be board positions up for election. Usually, we get the list from the county and mail out notices before the dates to submit petitions for elections.
        • Tom Reski said that they only had to publish a notice in the newspaper for the Fountain Hills Sanitary District and not mail notices.
        • Sharon or Larry will check with the county for the requirements.
  • IDENTIFY POTENTIAL AGENDA ITEMS FOR THE NEXT SCHEDULED BOARD OF DIRECTORS MEETING ON APRIL 28, 2022.
    • Sustainability fund
    • Executive session
    • McKnight Well purchase
    • Letter of understanding with the Pine Strawberry Fire Department.
    • Budget
  • MOTION TO ADJOURN.
    • Tom Reski moved the meeting be adjourned.
    • Tammy Albright seconded the motion.
    • The motion carried unanimously.