PSWID Regular Meeting Approved Minutes – 2023-10-26

PINE-STRAWBERRY WATER IMPROVEMENT DISTRICT

PSWID Administrative Office

6306 W Hardscrabble Rd.

Pine, AZ 85544

4. ROLL CALL OF BOARD MEMBERS
- Conducted by Cory Ellsworth: Board members present: Sharon Hillman, Cory Ellsworth, Victor Tayao, and Larry Bagshaw. Roger Childers was present via Go to Meeting.
- A quorum was present. Paul Hendricks, EUSI, and Steve Bowen, manager, were also present. Steve Wene, the district’s attorney, was present via Go to Meeting.

5. CALL FOR MOTION TO APPROVE MINUTES OF THE FOLLOWING MEETING(S):
September 28,2023 – Regular Meeting Minutes. Sharon Hillman moved the minutes be approved. Victor Tayao seconded the motion. The motion carried unanimously.

6. REPORTS TO THE BOARD
- a. WIFA/EUSI Program Manager’s Report– As posted to the website.
- b. Field Operations Report – As posted to the website.
- c. Treasurer’s Report – As posted to the website.
- d. Secretary’s report – None.
- e. Vice Chairman’s report – None
- f. Committee Report – Victor Tayao reported that FAQs on the website were getting mostly positive reviews. He will be having a walk-through of the SV3 wellsite with the neighbors.
- g. District Attorney’s Report –Steve Wene reported that he had worked on several issues. He communicated with the CPA regarding the annual audit report, and it looks good. He had not received any response from the county regarding building codes regarding the structures on the well site. He has not heard anything further from the Attorney General’s office regarding the Nelson EOC claim. The litigation is ongoing on the Halperin James lawsuit. He is in the discovery phase and is providing the requested documentation.
- h. Chairman’s Report – None

7. COMMENTS FROM THE PUBLIC
- I. Chad Casey representing Dennis Ekstrom and his request to restore his water service. Chad brought documents which showed Mr. Ekstrom’s history with the district and why he did not want to have to go on the meter wait list. Staff accepted the documentation and will investigate it.
- II. Tiffany Halperin wondered if the deep well will enable the installation of fire hydrants and wanted to know if people who do not use any water could have a different fee structure.
- III. Dave Diggs commented that the board made several mistakes concerning the location of the deep well. First was that they did not inform the residents of the subdivision and did not supply information. Second, was poor project management and not to have drawings of the site. Third was that communication from the board was poor, and fourth was the lack of risk mitigation..

8. BUSINESS
- I. APPOINTMENT OF NEW BOARD MEMBER.
  Cory Ellsworth. The was only one application for the open board position submitted. The board was unanimously in favor of appointing Michael Brent Pruett to the board. He was unable to attend this meeting and will be sworn in at the November meeting.
- II. CLARIFICATION AND OPTIONS FOR PEOPLE NOT USING THEIR METER CONNECTION WHEN NOTIFIED.
  Victor Tayao. Victor was wondering what would happen to the people on the list who did not use their meter hook-up and if they would maintain their place in line. The amendment to the moratorium was specific about that. The staff will contact the people once a month and if they do not respond in 30 plus 5 days, they will lose their spot. The ones who receive a will serve letter have one year in which to connect to the system. So far everyone that has been contacted has paid and has received their meter.

9. IDENTIFY POTENTIAL AGENDA ITEMS FOR THE NEXT SCHEDULED BOARD OF DIRECTORS MEETING ON NOVEMBER 30, 2023.
- I. Swearing Mr. Pruett onto the board.
- II. Approve the HintonBurdick audit report.
- III. Construction change orders and approve Portals 1 &2 bid construction.
- IV. Re-institute wheeling fees as per prior board request.

10. ADJOURNMENT.
Sharon Hillman moved the meeting to be adjourned. Victor Tayao seconded the motion. The motion carried unanimously.