PSWID Regular Meeting Minutes – 2024-03-28

by | Apr 3, 2024 | Regular Meeting Minutes

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PINE-STRAWBERRY WATER IMPROVEMENT DISTRICT

Regular Meeting

Thursday March 28, 2024, at 4:00 p.m.

PSWID Administrative Office

6306 W Hardscrabble Rd.

Pine, AZ 85544

  1. CALL TO ORDER
    Cory Ellsworth called the meeting to order at 4:00 p.m.
  1. PLEDGE OF ALLEGIANCE
    Conducted by Cory Ellsworth
  1. PRAYER
    Offered by Cory Ellsworth. 
  1. ROLL CALL OF BOARD MEMBERS
    Conducted by Cory Ellsworth:  Board members present: Sharon Hillman, Cory Ellsworth, George Gorkowski, Brent Pruett, and Larry Bagshaw. Victor Tayao and Roger Childers were in attendance via Go to Meeting.  A quorum was present. Paul Hendricks, EUSI, and Steve Bowen, operations manager, were also present. Steve Wene, the district’s attorney, was present via Go to Meeting.
  1. CALL FOR MOTION TO APPROVE MINUTES OF THE FOLLOWING MEETING(S):
    February 22, 2024 – Regular Meeting. George Gorkowski moved the minutes be approved with the year of the meeting changed. Sharon Hillman seconded the motion. The motion carried unanimously.
    March 12,2024 – Special Session. Sharon Hillman moved the minutes be approved. George Gorkowski seconded the motion. The motion carried unanimously. 
  1. REPORTS TO THE BOARD
    • a. WIFA/EUSI Program Manager’s Report– As posted to the website.
    • b. Field Operations Report – There have been improvements in the ability to pump from several wells due to upgrades to the pumps. SV1 is up to 40 gpm, MR 1 will be at 60 gpm after flushing. And SV2’s pump size will be increased. There were only 2 leaks in the last month with 17,000 gallons of water lost. The office staff also revised the water conservation flyer.
    • c. Treasurer’s Report – As posted to the website.
    • d. Secretary’s report – None.
    • e. Vice Chairman’s report – As posted to the website.
    • f. District Attorney’s Report –Steve Wene reported that he had worked on several issues. There is nothing new in Halperin James lawsuit. There has not been any feedback from the AG’s office regarding the Nelson claim and In the Munger matter, the building will be torn down.
    • g. Chairman’s Report – None
  1. COMMENTS FROM THE PUBLIC
    1. John Sirrine is requesting that the district activate the locked meter on his property at 4862 N Fuller so he can build on the lot. The meter was locked for over a year for lack of payment by the previous owner. Steve Bowen is working with Mr. Sirrine on the matter. 
  1. BUSINESS Discussion and possible action regarding the following items:
    1. NOTICE AND CALL FOR ELECTION Sharon Hillman moved that the district call for election and issue notice for the open seats.  George Gorkowski seconded the motion. The motion carried unanimously.
    2. PROPOSALS FOR FENCING SV3. The district received two proposals for fencing. One is twice the cost of the other one, with the fencing basically being the same materials. It was decided to ask the lower bidder how long he could hold his price and commit not to pay more than the proposal. Sharon Hillman moved to table this item. Larry Bagshaw seconded the motion. The motion carried unanimously.
    3. CONTRACT RENEWAL WITH SMART SYSTEMS Moved to the executive session for discussion.
    4. RAGHT RENEWAL Moved to the executive session for discussion. 
  1. IDENTIFY POTENTIAL AGENDA ITEMS FOR THE NEXT SCHEDULED BOARD OF DIRECTORS MEETING ON APRIL 25, 2024.
  1. MOTION TO ADJOURN OPEN SESSION. Larry Bagshaw moved the open session to be adjourned. Sharon Hillman seconded the motion. The motion carried unanimously. 
  1. EXECUTIVE SESSION 
  1. MOTION TO RETURN TO OPEN SESSION. Sharon Hillman moved the board return to open session. Brent Pruett seconded the motion. The motion carried unanimously. 
  1. BUSINESS 
    • I. RAGHT RENEWAL. George Gorkowski moved that the district accept table 1 which shared the 5% increase in health costs between the district and employees. Brent Pruett seconded the motion. The motion carried unanimously.
    • II. VACATION DAYS CHANGE REQUEST. Staff had requested that employees who had reached 5 or more years’ service with the district be given 15 days’ vacation. Employees with 1 to 4 years of service would remain at 10 days. Sharon Hillman made the motion with Larry Bagshaw seconding it. The motion carried unanimously.
    • III. CONTRACT RENEWAL WITH SMART SYSTEMS. George Gorkowski moved that the contract renewal with Smart Systems be renewed, and the treasurer be authorized to sign it. Larry Bagshaw seconded the motion. The motion carried unanimously.
  1. MOTION TO ADJOURN. Victor Tayao moved the meeting be adjourned. Cory Ellsworth seconded the motion. The motion carried unanimously.