PSWID Regular Meeting Minutes – 2025-02-27

by | Mar 4, 2025 | Regular Meeting Minutes

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Pine-Strawberry Water Improvement District (“PSWID”)

REGULAR MEETING

Thursday, February 27, 2025, 5:00 p.m.

Pine-Strawberry Water Improvement District Administration Building

6306 W. Hardscrabble Mesa Rd., Pine, Arizona 85544

MINUTES OF THE MEETING

  1. CALL TO ORDER – Cory Ellsworth 
  1. PLEDGE OF ALLEGIANCE – Cory Ellsworth 
  1. PRAYER – Roger Childers 
  1. ROLL CALL OF BOARD MEMBERS / DECLARATION OF QUORUM
    Present: Roger Childers, David Diggs, Cory Ellsworth, Theresa Hasenwinkel, Sharon Hillman|
    Online: Brent Pruett, Beth Pierson
    Declaration of Quorum: Cory Ellsworth 
  1. CALL FOR MOTION TO APPROVE MINUTES OF THE FOLLOWING MEETING(S):
    01232025 Regular Meeting: Motion – Sharon Hillman, Second – Teresa Hasenwinkel.  Motion carried.
  1. REPORTS TO THE BOARD:
    • a. Field Operations Report –Kyle Wortman. As posted to the website.
    • b. Treasurer’s Report – Sharon Hillman. As posted to the website
    • c. Secretary’s Report– Roger Childers. None
    • d. Vice Chairman’s Report –Teresa Hasenwinkel. Looking for Steve Bowman’s replacement.
    • e. District Attorney’s Report – Steve Wene. No issues from legal.
    • f. Chairman’s Report – Cory Ellsworth. Steve Bowman resignation will be effective tomorrow.
  1. PUBLIC COMMENTS REGARDING ISSUES NOT ON THE AGENDA. BUSINESS Discussion and possible action regarding the following items:
    • a. Gerry Reynolds – requests consideration of using an 8-foot-high tank at the deep well site.
    • b. Annie Bryant – asking that trees be added back on the property to help obscure the view of the property. Also requested that the Board visit the property to consider her request.
  1. BUSINESS DISCUSSION REGARDING.
    • a. WIFA/EUSI Program Manager’s Report – Paul Hendricks
      • i. PSWID has completed 17 miles of pipe replacement.
      • ii. Action: Paul will include a decibel report on the deep drill rig.
    • b. Discussion and Approval for an Equipment Replacement Vehicle of the 2015 Gas F350 with a 2024 F550 Deisel in the amount of $90,544.24. – Kyle Wortman
      • i. Action: David will meet with Kristie to do a Cost Benefit Analysis.
      • ii. Action: Sharon will work with Kristie on a 5-year plan.
      • iii. Motion to approve truck purchase, Sharon Hillman. Seconded by Teresa Hasenwinkel.  Motion carried.
    • c. Follow-up from Community Meeting – Beth Pierce
      • i. It was a good meeting but there was little feedback from the community.
      • ii. Action: Cory will review the landscaping plan and will visit the deep well site with Annie on March 10th.
    • d. Discussion on meeting recording options – Roger Childers
      • i. Roger to continue publishing minutes as done previously. No Action Necessary.
    • e. Discussion for the Mountain High Excavating Change Order #2 for the Pine Cove Project in the amount of $70,140.27 for customer services in the back yards of their properties – Sharon Hillman
      • i. For Information Only
    • f. Discussion and approval of the Award to Summit Construction for Phase II of the Deep Well project in the amount of $1,558,719 per USDA approval to award 2/18/2025 – Sharon Hillman
      • i. Motion to approve the award – Sharon Hillman. Seconded by Cory Ellsworth.  Motion carried.
    • g. Discussion and approval for a Solicitation for publication for JOC contractors for District Improvement Projects – Sharon Hillman. No motion required.
    • h. Discussion and approval for a Solicitation for publication for the WIFA Water Conservation Grant Project Cemetery Road when plans are final – Sharon Hillman.
      • i. No motion required.
    • i. Discussion and approval for modification to the Rules and Regulations clarifying how many meters can be installed on one property – Sharon Hillman.
    • j. Motion to approve modification of the Rules & Regulations – Sharon Hillman. Second David Diggs.  Motion carried.WIFA Water Conservation Grant Program update including funding – Sharon Hillman.
      • i. For information only.
    • k. WIFA Lead & Copper application update – Sharon Hillman.
      • i. For information only.
  1. IDENTIFY POTENTIAL AGENDA ITEMS FOR THE NEXT SCHEDULED BOARD OF DIRECTORS’ MEETING ON DATE
    • a. Cory Ellsworth: Discuss current committees and the members for Rules and Regulations.
    • b. Sharon Hillman: Five-year forecast and operating matrix.
  1. MOTION TO ADJOURN
    • a. Motion to adjourn – Sharon Hillman. Seconded by Teresa Hasenwinkel.