PSWID Regular Meeting Minutes Approved – 2023-09-28

by | Oct 30, 2023 | Regular Meeting Minutes

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PINE-STRAWBERRY WATER IMPROVEMENT DISTRICT 

Regular Meeting

Thursday September 28, 2023, at 4:00 p.m.

PSWID Administrative Office

6306 W Hardscrabble Rd.

Pine, AZ 85544

  • 1. CALL TO ORDER
    George Gorkowski called the meeting to order at 4:00 p.m.
  • 2. PLEDGE OF ALLEGIANCE
    Conducted by George Gorkowski
  • 3. PRAYER
    Offered by Larry Bagshaw 
  • 4. ROLL CALL OF BOARD MEMBERS
    Conducted by George Gorkowski:  Board members present: Sharon Hillman, George Gorkowski, Victor Tayao, Roger Childers, and Larry Bagshaw. Roger Childers was present via Go to Meeting.
    A quorum was present. Paul Hendricks, EUSI, and Steve Bowen, manager, were also present. Steve Wene, the district’s attorney, was present via Go to Meeting.
  • 5. CALL FOR MOTION TO APPROVE MINUTES OF THE FOLLOWING MEETING(S):
    August 24,2023 – Regular Meeting Minutes. Sharon Hillman moved the minutes be approved. Victor Tayao seconded the motion. The motion carried unanimously. 
  • 6. REPORTS TO THE BOARD
    • a. WIFA/EUSI Program Manager’s Report– As posted to the website.
    • b. Field Operations Report – As posted to the website.
    • c. Treasurer’s Report – As posted to the website.
    • d. Secretary’s report – None.
    • e. Vice Chairman’s report – As posted to the website.
    • f. Committee Report – Victor Tayao reported that the Community Relations committee met on August 29. They will be contacting a couple of people about the board position. They discussed FAQ about the SV3 wellsite and the release of meters.
    • g. District Attorney’s Report –Steve Wene reported that he had worked on several issues. He filed a response to the Halperin James lawsuit, answered the complaint, and had the Muir family indemnified. He is starting on the disclosure part and wants an e session with the condemnation attorney within the next couple of weeks. He had contacted the county regarding needing a permit for the building at the SV3 wellsite but had not heard back. PSWID staff are working on the blockage of the Milk Ranch easement.
  • COMMENTS FROM THE PUBLIC
    None.
  • BUSINESS
    • I. DISCUSS AND TAKE POSSIBLE ACTION REGARDING REVISING OFFICE HOURS. Steve Bowen.
      Per the operations report, the office hours were changed to 8 to 4 and the field crew hours were changed to 7 to 3.
    • II. DISCUSS AND APPROVE THE MORATORIUM MODIFICATION RESOLUTION. George Gorkowski. Sharon Hillman moved the PSWID Resolution # 08-24-2023 Moratorium Modification for Slow Meter Release Plan be approved. Victor Tayao seconded the motion. The motion passed unanimously.
    • III. DISCUSS AND TAKE POSSIBLE ACTION REGARDING CONTRACT AMENDMENT #2 FOR GEO-LOGIC FOR DESIGN AND ENGINEERING FOR THE TANK AND BOOSTER STATION AT SV3 WELL SITE IN THE AMOUNT OF $81,860. Sharon Hillman. USDA has already approved the amendment. Sharon Hillman moved that the Amendment #2 in the amount of $81,860 be approved and the chairman or vice chairman be authorized to sign the document. Larry Bagshaw seconded the motion. The motion passed unanimously.
    • IV. DISCUSS AND TAKE POSSIBLE ACTION REGARDING A CHANGE ORDER FOR THE WHISPERING PINES PROJECT FOR APACHE UNDERGROUND IN THE AMOUNT OF $53,700. Sharon Hillman. It was discovered that there was no waterline connection on the project plans or physically at the Mountain View Circle and Whispering Pines Road. A new line will need to be run to provide service to these customers. Sharon Hillman moved that change order #5 in the amount of $53,700 be approved and the chairman or vice chairman be authorized to sign the document. Larry Bagshaw seconded the motion. The motion passed unanimously.
    • V. DISCUSS AND TAKE POSSIBLE ACTION REGARDING THE PIE BAR’S USEAGE OF THE K2 WELLSITE PROPERTY. Larry Bagshaw. This item was deleted from the agenda by the board members.
    • VI. DISCUSS AND TAKE POSSIBLE ACTION REGARDING CHANGING THE NOVEMBER MEETING TO NOVEMBER 30, SINCE NOVEMBER 23 IS THANKSGIVING. Sharon Hillman. Sharon Hillman moved that the meeting be changed to November 30. Larry Bagshaw seconded the motion. The motion passed unanimously.
  • IDENTIFY POTENTIAL AGENDA ITEMS FOR THE NEXT SCHEDULED BOARD OF DIRECTORS MEETING ON OCTOBER 26, 2023.
    • I. Update on meter releases and monitoring of supply/demand.
    • II. Clarification of people not using their meter connection when notified. How long do they have to respond and what to do if they do not respond.
  • ADJOURNMENT.
    Victor Tayao moved the meeting to be adjourned. Sharon Hillman seconded the motion. The motion carried unanimously.