Regular Meeting Minutes – Thursday March 23, 2023

by | Mar 24, 2023 | Regular Meeting Minutes

View-PDF

PINE-STRAWBERRY WATER IMPROVEMENT DISTRICT 

Regular Meeting

Thursday March 23, 2023, at 4:00 p.m.

PSWID Administrative Office

6306 W Hardscrabble Rd.

Pine, AZ 85544

  • CALL TO ORDER
    • Raymond Headings called the meeting to order at 4:00 p.m.
  • PLEDGE OF ALLEGIANCE
    • Conducted by Raymond Headings
  • PRAYER
    • Offered by Larry Bagshaw
  • ROLL CALL OF BOARD MEMBERS
    • Conducted by Raymond Headings:  Board members present: Raymond Headings, Sharon Hillman, George Gorkowski, Roger Childers, Steve Bowen, and Larry Bagshaw.  Cory Ellsworth was present via Go to Meeting.  A quorum was present. Paul Hendricks, EUSI, and Steve Wene, the district’s attorney, were also present.
  • CALL FOR MOTION TO APPROVE MINUTES OF THE FOLLOWING MEETING(S):
    • January 26, 2023 – Regular Meeting. Steve Bowen moved the minutes be approved. George Gorkowski seconded the motion. The motion carried unanimously.
  • REPORTS TO THE BOARD
    • WIFA/EUSI Program Manager’s Report– As posted to the website.
    • Treasurer’s Report – As posted to the website
    • Secretary’s report – As posted to the website. Note: The entire report was not delivered during the meeting.
    • Vice Chairman’s report – As posted to the website.
    • District Attorney’s Report –Steve Wene reported that he had dwelt with USDA related bids, contract approvals, moratorium issues, and public records requests.
    • Chairman’s report – As posted to the website
  • NEW BUSINESS
    • DISCUSS AND TAKE POSSIBLE ACTION REGARDING APPROVING THE NOTICE OF AWARD, CONTRACT AND NOTICE TO PROCEED TBD TO KP VENTURES IN THE AMOUNT OF $1,328,848 FOR THE DRILLING OF THE USDA/WIFA INTERIM FINANCED STRAWBERRY DEEP WELL KNOWN AS STRAWBERRY VIEW 3.
      • Sharon Hillman. Sharon moved that the board approve the Notice of Award, Contract for Chairman’s signature with the notice to proceed (at a date to be determined) for signature to KP Ventures in the amount of $1,328,848. Steve Bowen seconded the motion. The motion carried unanimously.
    • DISCUSS AND TAKE POSSIBLE ACTION REGARDING APPROVING THE NOTICE OF AWARD, CONTRACT AND NOTICE TO PROCEED TBD TO APACHE UNDERGROUND IN THE AMOUNT OF $353,848 FOR THE USDA/WIFA INTERIM FINANCED FOR THE WHISPERING PINES WATER LINE REPLACEMENT PROJECT.
      • Sharon Hillman. George Gorkowski moved that the board approve the notice of award, contract for Chairman’s signature with the notice to proceed (at a date to be determined) for signature to Apache Underground in the amount of $353,848. Larry Bagshaw seconded the motion. The motion carried unanimously.
    • DISCUSS AND TAKE POSSIBLE ACTION REGARDING APPROVING THE NOTICE OF AWARD, CONTRACT AND NOTICE TO PROCEED TBD TO MOUNTAIN HIGH EXCAVATING IN THE AMOUNT OF $1,197,852 FOR THE USDA/WIFA INTERIM FINANCED FOR THE COOL PINES PHASE A WATER LINE REPLACEMENT PROJECT.
      • Sharon Hillman. George Gorkowski moved that the board approve the notice of award, contract for Chairman’s signature with notice to proceed (at a date to be determined) for signature to Mountain High Excavating in the amount of $1,197,852. Larry Bagshaw seconded the motion. The motion carried unanimously.
    • DISCUSS AND TAKE POSSIBLE ACTION REGARDING APPROVING THE NOTICE OF AWARD, CONTRACT AND NOTICE TO PROCEED TBD TO MOUNTAIN HIGH EXCAVATING IN THE AMOUNT OF $2,504,780 FOR THE USDA/WIFA INTERIM FINANCED FOR THE WOODLAND HEIGHTS WATER LINE REPLACEMENT PROJECT.
      • Sharon Hillman. George Gorkowski moved that the board approve the notice of award, contract for Chairman’s signature with the notice to proceed (at a date to be determined) for signature to Mountain High Excavating in the amount of $2,504,780. Larry Bagshaw seconded the motion. The motion carried unanimously.
    • DISCUSS AND TAKE POSSIBLE ACTION REGARDING APPROVING THE SUNRISE ENGINEERING TECHNICAL MEMORANDUM REGARDING STATUS OF THE MORATORIUM.
      • Raymond Headings. The district engaged Sunrise Engineering to prepare a Technical Memorandum Source/Demand Analysis & Recommendations for the purpose of determining the District’s water deficits based on the FY June 2022 provided information. That information included the Production Reports, Usage Reports as well as Well gallons per minute. This information provided the District’s Capacity and Maximum Daily Demand. It also includes the district’s constant water loss of 30%. Based on Page 5 of the report, Figure 7A, the Max Factor of 2 provides a deficit of 31 gallons per minute and the Factor of 2.5 provides a deficit of 129 gallons per minute. With the range of 31 to 129, it’s much better than the previous memorandum at 177 gallons per minute deficit. George Gorkowski moved the Technical Memorandum -Source/Demand Analysis to be approved and recommend it be published to the website. Larry Bagshaw seconded the motion. The motion carried unanimously.
    • DISCUSS AND TAKE POSSIBLE ACTION REGARDING APPROVING THE SUNRISE ENGINEERING CC CRAGIN STUDY TO CONNECT TO THE SRP SYSTEM FOR FUTURE WATER SUPPLY.
      • Raymond Headings. During the Moratorium and for many years previously, the Board has been asked about the possibility of connecting to the C. C. Cragin system. Therefore, the District engaged Sunrise Engineering to prepare the C.C. Cragin Feasibility Study to determine what it would take and estimated costs for connection to this water source for future generations. This estimate is based on securing 265 Acre Feet of water annually. In addition to the costs estimated on the final page of the Study, there would also be semi-annual costs to SRP for the maintenance of the system. FINANCIAL IMPACT: Estimate is $71,000,000.00 or $21,875.00 per current customer to cover the cost of potential future water. Larry Bagshaw moved that the board approve the C.C. Cragin Feasibility Study for publication to the website. Steve Bowen seconded the motion. The motion carried unanimously.
    • DISCUSS AND TAKE POSSIBLE ACTION REGARDING APPROVING RULES & REGULATIONS CHANGES.
      • Sharon Hillman. Due to some board members not having time to review the changes, George Gorkowski moved to table this item. Steve Bowen seconded the motion. The motion carried unanimously.
  • IDENTIFY POTENTIAL AGENDA ITEMS FOR THE NEXT SCHEDULED BOARD OF DIRECTORS MEETING ON APRIL 27, 2023.
    • Rules and Regulation Changes
    • Public request for investigation into actions of certain board members.
    • Public request for reinstating Comments from the Public and moving the next meeting to a larger venue.
  • ADJOURNMENT.
    • Steve Bowen moved the meeting be adjourned. George Gorkowski seconded the motion. The motion carried unanimously.