WIFA Program Manager Report September – 28-2023

PINE-STRAWBERRY WATER IMPROVEMENT DISTRICT

Board Action Item

BACKGROUND/DISCUSSION: USDA PROGRAM(S) & OTHER INITIATIVES

USDA Capital Program:

Phase 1-

Waterline Replacement Projects:

• • Each new WIFA/USDA funded project will be posted with an overall status on a one-page public Dashboard Report.

Construction Activities: 

• • Cool Pines Phase “A”: Contractor has completed the project and has reached substantial completion. USDA conducted a site visit inspection to sign off on the project. Paving has been completed. Punch list items are being addressed prior to final project completion.
  • Woodland Heights: The Contractor has commenced work with construction scheduled to be completed in early February 2024.
  • Whispering Pines: The Contractor has commenced pipeline installation and is testing the system. As soon as testing is completed, service lines will be connected. Paving will follow.
  • White Oak/Cedar Meadows:  Construction is scheduled to start April 8, 2024.

Deep Well Project

• The driller for the Deep Well has advised that the drill rig will now be available in October. The engineer is working with the driller to schedule the USDA preconstruction meeting. Drilling permit applications are in process. District staff are working to prepare the site and provide construction water needed during drilling. Project staff are providing follow-up information with sample pictures of a water storage tank and site equipment.
• The electrical design engineer has contacted APS who is working on a preliminary design to bring adequate power to the site. We are planning for extended lead times for APS and the new service entrance transformers and switch gear of 52 weeks.

Portals 1 & 2- Water Line Replacement

• A pre-bid conference was held for the waterline replacement project.

• The Engineers estimate for the project is now $4,900,000 to install 17,100 LF of 6” PVC pipe.
• Bid opening is scheduled for October 19, 2023.
• 210 days of construction is scheduled to commence in January 2024.

USDA Capital Program

• Interim Financing from WIFA for USDA Projects
  • The District continues to process WIFA construction loan funds for disbursements requests on active construction projects.
  • Sunrise Engineering continues to provide the USDA required, full time Resident Project Representative (RPR) construction observation services.

Non-USDA/WIFA Project Initiatives:

• Well and Water Production Infrastructure–
  • District Staff continue work related to the inspection, repair, and improvement of existing wells and booster stations to maintain water system reliability to meet summer water demands.
  • Well Status Logs are reviewed and updated.
  • District Staff continue working on leak response and detection activities.
  • The refurbishment of the intermediate booster pump in Portals 1&2 is under consideration and will be designed to be completed in parallel to the waterline replacement project.

WIFA Project Meeting Items Review and Action:

• Review the USDA project list and procurement issues.
• WIFA Disbursements are reviewed and processed.
• Project Issues are addressed.
• EUSI personnel make construction project site visits to observe construction activities.
• EUSI personnel accompany District Staff as needed on field site visits and discuss water system and project issues.
• EUSI staff check on the status of the WIFA Labor Boards on active projects.